Hospitality Accounting.
Hotels, restaurants, cafés and cloud kitchens produce a high volume of small transactions across outlets, payment modes and delivery platforms. We keep books outlet by outlet, reconcile POS, card, UPI and aggregator settlements, track food and beverage costs, and keep GST and excise records consistent, so you can see which outlet is making money.
Setup typically takes two to three weeks, depending on the number of outlets and how POS data can be exported. After that, monthly books usually close within the first two weeks of the following month.
A partner — a chartered accountant or company secretary — from the first call to sign-off.
Based on your situation, and fixed in writing before any work starts.
Is this for you?
- Restaurant groups and cafés running several outlets or brands
- Hotels and resorts with rooms, food and beverage, and banqueting revenue
- Cloud kitchens selling mainly through food delivery platforms
- Owners preparing for an investor, a lender's review or a new outlet
What you receive at the end.
- 01Outlet-wise books of account and monthly profit and loss
- 02Sales-to-bank and aggregator payout reconciliations
- 03Food and beverage cost reports
- 04Working papers for GST returns and TDS
- 05Monthly MIS pack comparing outlets
Hospitality Accounting, step by step.
Setup typically takes two to three weeks, depending on the number of outlets and how POS data can be exported. After that, monthly books usually close within the first two weeks of the following month.
- 1
Outlet-wise chart of accounts
We set up cost centres for each outlet, department and revenue stream so rooms, food, beverages and banquets can be reported separately.
- 2
Daily sales reconciliation
We match POS or property management system sales with cash, card, UPI and wallet settlements, and with delivery platform payouts, commissions and deductions.
- 3
Purchases and food cost
We record vendor bills, inter-outlet stock transfers and closing inventory to calculate food and beverage cost for each outlet.
- 4
GST and excise records
We keep invoicing and input tax credit in line with how GST applies to your restaurant and room services, and account separately for alcoholic beverages, which fall outside GST and under state excise and VAT laws.
- 5
Monthly close and MIS
We close the books, reconcile payroll, rent and TDS, and give you an outlet-wise profit and loss with key operating ratios.
What we need from you.
Don't have everything yet? We send a short checklist after the first call and work with what you have.
- POS or property management system sales reports
- Payment gateway, card and UPI settlement statements
- Food delivery platform payout statements
- Purchase bills and stock counts by outlet
- Lease agreements, payroll data and attendance records
- GST, FSSAI and excise licence details
The fee depends on your situation. After a short call, the partner who will do the work tells you what's involved and gives you a fixed fee in writing — before any work begins.
- Government fees and statutory charges are billed at actuals.
- When you pay — upfront, in stages or on completion — is agreed in writing with the fee.
Questions about Hospitality Accounting.
Ready to discuss Hospitality Accounting?
30-minute confidential call — no proposal, no commitment. A partner will write back within one business day.