EGM Notice & Minutes.
Decisions that cannot wait for the next AGM, such as altering the memorandum or articles, raising borrowing limits or approving a conversion, are taken at an extraordinary general meeting. We draft the notice, explanatory statement and resolutions, support the meeting and prepare minutes in line with the Companies Act and Secretarial Standard SS-2, then file special resolutions in MGT-14.
Typically 3–5 weeks, set by the 21-day notice period; with members' consent to shorter notice, the meeting can be held sooner. MGT-14 follows within 30 days of the meeting.
A partner — a chartered accountant or company secretary — from the first call to sign-off.
Based on your situation, and fixed in writing before any work starts.
Is this for you?
- Companies changing their name, objects, registered office state or articles
- Companies approving borrowing and security limits under section 180, or loans and investments beyond section 186 limits
- Companies issuing shares by preferential allotment or private placement
- Members holding at least one-tenth of the paid-up voting capital who want to requisition a meeting
What you receive at the end.
- 01Board resolution convening the EGM
- 02EGM notice with explanatory statement
- 03Members' consents for shorter notice, where used
- 04Minutes and certified copies of resolutions
- 05MGT-14 and linked ROC filings
EGM Notice & Minutes, step by step.
Typically 3–5 weeks, set by the 21-day notice period; with members' consent to shorter notice, the meeting can be held sooner. MGT-14 follows within 30 days of the meeting.
- 1
Board approval
We draft the board resolution convening the EGM and approving the notice, resolutions and explanatory statement.
- 2
Notice to members
We send the notice at least 21 clear days before the meeting, or on shorter notice with the consent of a majority in number of members holding at least 95% of the paid-up voting capital.
- 3
Voting arrangements
We set up proxies, polls or e-voting where required, and the scrutiniser where applicable.
- 4
Meeting and minutes
We support the meeting and record the results; a special resolution passes only if votes in favour are at least three times the votes against.
- 5
ROC filings
We file special resolutions and other section 117 matters in MGT-14 within 30 days, along with linked forms such as SH-7, INC-24 or INC-27.
What we need from you.
Don't have everything yet? We send a short checklist after the first call and work with what you have.
- Proposal and supporting papers for each resolution
- Register of members and email addresses for dispatch
- Current memorandum and articles
- Valuation or other reports, where a resolution needs them
- Members' requisition letter, if the meeting is requisitioned
The fee depends on your situation. After a short call, the partner who will do the work tells you what's involved and gives you a fixed fee in writing — before any work begins.
- Government fees and statutory charges are billed at actuals.
- When you pay — upfront, in stages or on completion — is agreed in writing with the fee.
Questions about EGM Notice & Minutes.
Ready to discuss EGM Notice & Minutes?
30-minute confidential call — no proposal, no commitment. A partner will write back within one business day.