ROC & Secretarial
    Services

    Meetings & Resolutions.

    Board and general meetings are how a company takes decisions, and the notices, minutes and registers are the evidence that those decisions were properly made. This practice covers board meeting documentation, AGMs and EGMs, MGT-14 filings and statutory registers, all prepared to the Companies Act and the ICSI Secretarial Standards SS-1 and SS-2.

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    When you need it

    Signs it's time to talk to us.

    • Your AGM is approaching and the audited financial statements are nearly final
    • You need shareholders to pass a special resolution
    • Your minutes or registers are incomplete ahead of an audit or due diligence
    • Your bank has asked for certified board resolutions
    Who we do this for
    Private companies without a full-time company secretaryGrowing companies whose boards decide frequently on borrowings, allotments and contractsInvestor-backed companies that need audit-ready minutes and registers
    How it works

    How Meetings & Resolutions works with us.

    1. 1

      Governance review

      We review your articles, past minutes, registers and filings to see what is in place and what is missing.

    2. 2

      Annual meeting plan

      We set a calendar for board, committee and general meetings built around your financial year.

    3. 3

      Meeting documentation

      We prepare notices, agendas, explanatory statements and resolutions for each meeting.

    4. 4

      Minutes and filings

      We draft minutes within Secretarial Standard timelines and file MGT-14 and the other forms that follow.

    5. 5

      Register upkeep

      We update the statutory registers after each event and reconcile them with the annual return.

    Choose a service

    Meetings & Resolutions services.

    Open any service to see exactly how it works: the steps, what we need from you, what you receive and how long it typically takes.

    1. Board Meeting Minutes

      Board meetings are where your directors take the decisions the Companies Act reserves for the board, and the minutes are the legal record of those decisions.

      How it works

    2. AGM Notice & Minutes

      Every company other than a one person company must hold an annual general meeting within six months of the end of its financial year, with no more than 15 months between two AGMs.

      How it works

    3. EGM Notice & Minutes

      Decisions that cannot wait for the next AGM, such as altering the memorandum or articles, raising borrowing limits or approving a conversion, are taken at an extraordinary general meeting.

      How it works

    4. MGT-14 Filing

      Section 117 requires certain resolutions and agreements to be filed with the ROC in Form MGT-14 within 30 days of being passed.

      How it works

    5. Statutory Register Maintenance

      The Companies Act requires every company to keep statutory registers at its registered office, including registers of members, directors and key managerial personnel, charges, loans and investments, related party contracts and significant beneficial owners.

      How it works
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