Board Meeting Minutes.
Board meetings are where your directors take the decisions the Companies Act reserves for the board, and the minutes are the legal record of those decisions. We prepare notices, agendas and notes, and draft minutes that meet section 118 and Secretarial Standard SS-1, filing board resolutions in MGT-14 where the law requires it.
Typically seven days' notice before each meeting, with draft minutes circulated within 15 days and finalised within 30 days of the meeting.
A partner — a chartered accountant or company secretary — from the first call to sign-off.
Based on your situation, and fixed in writing before any work starts.
Is this for you?
- Companies that need a dependable routine of at least four board meetings a year
- Small companies, OPCs and startups that need their minimum meetings properly documented
- Boards approving borrowings, allotments, related party contracts or financial statements
- Companies preparing for audit, due diligence or a funding round
What you receive at the end.
- 01Notice, agenda and notes to agenda
- 02Draft and signed minutes in SS-1 format
- 03Certified true copies of resolutions for banks and authorities
- 04MGT-14 filings for public companies where required
- 05Annual board meeting calendar
Board Meeting Minutes, step by step.
Typically seven days' notice before each meeting, with draft minutes circulated within 15 days and finalised within 30 days of the meeting.
- 1
Meeting calendar
We plan the year's meetings so there are at least four with no gap of more than 120 days, or the reduced minimum that applies to small companies, OPCs and dormant companies.
- 2
Notice and agenda
We send the notice at least seven days before the meeting with the agenda, notes on each item and draft resolutions.
- 3
Meeting support
We support the meeting in person or by video conference, record attendance and quorum, and capture directors' disclosures of interest.
- 4
Draft minutes
We circulate draft minutes to directors within 15 days of the meeting for their comments, as SS-1 requires.
- 5
Signing and custody
We finalise the minutes for entry in the minutes book within 30 days and signature by the chairperson, and keep them at the registered office.
- 6
MGT-14 where needed
For a public company, we file board resolutions covered by section 179(3) in MGT-14 within 30 days; private companies are exempt from this filing.
What we need from you.
Don't have everything yet? We send a short checklist after the first call and work with what you have.
- Board and committee composition
- Agenda items and supporting papers, such as financial statements, proposals and contracts
- Directors' annual disclosures (MBP-1, DIR-8) where due
- Previous minutes and the minutes book
- Details of directors joining by video conference
The fee depends on your situation. After a short call, the partner who will do the work tells you what's involved and gives you a fixed fee in writing — before any work begins.
- Government fees and statutory charges are billed at actuals.
- When you pay — upfront, in stages or on completion — is agreed in writing with the fee.
Questions about Board Meeting Minutes.
Ready to discuss Board Meeting Minutes?
30-minute confidential call — no proposal, no commitment. A partner will write back within one business day.