Statutory Register Maintenance.
The Companies Act requires every company to keep statutory registers at its registered office, including registers of members, directors and key managerial personnel, charges, loans and investments, related party contracts and significant beneficial owners. We set up or rebuild your registers, update them after each event and reconcile them with your ROC filings.
Typically 2–4 weeks to set up or rebuild registers, depending on how many years of records need tracing. Ongoing updates happen as each event occurs.
A partner — a chartered accountant or company secretary — from the first call to sign-off.
Based on your situation, and fixed in writing before any work starts.
Is this for you?
- Companies that have never kept formal registers or have gaps since incorporation
- Companies with frequent allotments, share transfers or director changes
- Companies preparing for audit, secretarial audit or investor due diligence
- Companies moving their registers to electronic form
What you receive at the end.
- 01Complete set of statutory registers in prescribed formats, physical or electronic
- 02Gap report of past events not recorded or not filed
- 03Annual reconciliation with MGT-7 or MGT-7A
- 04Director disclosure file (MBP-1, DIR-8)
Statutory Register Maintenance, step by step.
Typically 2–4 weeks to set up or rebuild registers, depending on how many years of records need tracing. Ongoing updates happen as each event occurs.
- 1
Records review
We review incorporation documents, ROC filings, share certificates, minutes and agreements to establish what each register should show.
- 2
Register set-up
We prepare registers in the prescribed formats, such as MGT-1 for members, MBP-2 for loans and investments, MBP-4 for related party contracts, CHG-7 for charges and BEN-3 for beneficial owners.
- 3
Event updates
We update the registers after each allotment, transfer, director change, charge, loan or contract.
- 4
Director disclosures
We collect directors' MBP-1 and DIR-8 disclosures at the first board meeting of each financial year and record them.
- 5
Annual reconciliation
Before the annual return, we reconcile the registers with MGT-7 or MGT-7A, depository records and the financial statements.
What we need from you.
Don't have everything yet? We send a short checklist after the first call and work with what you have.
- Certificate of incorporation, memorandum and articles
- Allotment and transfer records, share certificates and depository statements
- Director and KMP appointment and resignation records
- Loan, guarantee, investment and related party agreements
- Charge documents
- Significant beneficial ownership declarations (BEN-1)
The fee depends on your situation. After a short call, the partner who will do the work tells you what's involved and gives you a fixed fee in writing — before any work begins.
- Government fees and statutory charges are billed at actuals.
- When you pay — upfront, in stages or on completion — is agreed in writing with the fee.
Questions about Statutory Register Maintenance.
Ready to discuss Statutory Register Maintenance?
30-minute confidential call — no proposal, no commitment. A partner will write back within one business day.