Change in Registered Office.
Moving your registered office is a statutory event, and the approvals depend on how far you move. A shift within the same city, town or village needs a board resolution and Form INC-22; a move outside those limits needs a special resolution, and a move to another ROC jurisdiction or another state also needs Regional Director approval in Form INC-23. We map your move to the right route and run it end to end.
Typically 7–10 working days for a move within the same city once the premises documents are ready. Moves that need Regional Director approval typically take two to four months, driven by notice periods, creditor objections and hearing dates.
A partner — a chartered accountant or company secretary — from the first call to sign-off.
Based on your situation, and fixed in writing before any work starts.
Is this for you?
- Companies relocating to new premises within the same city, town or village
- Companies moving to another city in the same state, including across ROC jurisdictions
- Companies shifting their registered office to a different state
What you receive at the end.
- 01Board resolution and, where needed, general meeting notice, explanatory statement and special resolution
- 02Filed MGT-14 and INC-22 with acknowledgements
- 03INC-23 application, newspaper notices and creditor notices for Regional Director routes
- 04INC-28 filing of the order and, for an inter-state move, the fresh certificate of incorporation
- 05Checklist for updating registrations, stationery and signage
Change in Registered Office, step by step.
Typically 7–10 working days for a move within the same city once the premises documents are ready. Moves that need Regional Director approval typically take two to four months, driven by notice periods, creditor objections and hearing dates.
- 1
Route assessment
We confirm whether the move is within local limits, within the same ROC, to another ROC in the same state, or to another state, because each route needs different approvals under sections 12 and 13.
- 2
Board and member resolutions
We draft the board resolution and, for moves outside local limits, the general meeting notice and special resolution, which we file in MGT-14 within 30 days.
- 3
Regional Director application
For a move to another ROC or another state, we prepare Form INC-23 with creditor and workmen declarations, newspaper notices and notices to creditors and authorities. We then respond to queries and attend any hearing.
- 4
Order filing
Once the Regional Director approves, we file the order in Form INC-28 within 30 days of receiving it. For an inter-state move, the ROC of the new state issues a fresh certificate of incorporation.
- 5
INC-22 and updates
We file Form INC-22 with proof of the new premises within 30 days of the change, then help you update PAN, GST, bank and other registrations.
What we need from you.
Don't have everything yet? We send a short checklist after the first call and work with what you have.
- Proof of the new premises: sale deed, lease or rent agreement
- No-objection letter from the owner, if the premises are not owned by the company
- Recent utility bill for the premises, not older than two months
- Current memorandum and articles of association
- List of creditors and debenture holders with amounts due (for Regional Director routes)
- Digital signature of the signing director
The fee depends on your situation. After a short call, the partner who will do the work tells you what's involved and gives you a fixed fee in writing — before any work begins.
- Government fees and statutory charges are billed at actuals.
- When you pay — upfront, in stages or on completion — is agreed in writing with the fee.
Questions about Change in Registered Office.
Ready to discuss Change in Registered Office?
30-minute confidential call — no proposal, no commitment. A partner will write back within one business day.